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Encoreverse — Home

Welcome. This vault is the canonical knowledge base for Encore Performing Arts. Use the entry points below to find what you need; the full index follows.

Start Here

New to Encore? Read Encore at a Glance first, then This is Encore for the mission, vision, and values. Live by the Ten Commandments.

New to the vault? Read Encore at a Glance for the org snapshot, then browse the index below.

I’m trying to…

Direct a show. Start with Director (role doc with phase-by-phase responsibilities) and Director’s Guide (Encore-specific philosophy — Heart Over Art, working with young artists, transitions). Use the Director Checklist as your tick-box working tool. Reference Production Bible for the full framework.

Choreograph a show. Start with Choreographer and Choreographer’s Guide. Use the Choreographer Checklist.

Music-direct a show. Start with Music Supervisor Director and Music Supervisor’s Guide.

Stage-manage a show. Start with Stage Manager and the Show Bible guide. Reference Encore Script Notation for cue symbols.

Produce a show. Start with Producer and the Production Bible.

Run production operations. Production Manager is the day-to-day project manager. Technical Director handles technical execution. See PM and TD Collaboration for how the PM/TD/SM trio divides work.

Design a show. Find your role: Set Designer · Costume Designer · Light Designer · Sound Designer · Prop Designer.

Volunteer. Read Volunteer Handbook and the Ten Commandments. See Volunteer Coordinator for who to contact and Volunteer Integration for where volunteers fit.

Teach a class or workshop. Director of Education is your home base. See the Education Guides: Rehearsal Culture, Audition Prep, Activities, Games, and Endings.

Run a production program. 0.0 - The Stages of Encore is the umbrella. Junior Stages (production ladder): Camps → Junior Shows → Emerging Artist Shows. Signature Stages (advanced ladder): Signature Shows → Show with a Pro.

Run an education program. Programs that run alongside the production ladder: Aspire (show choir), Youth Leadership Program, Youth in the Booth, Sensory-Friendly Performances, Page to Stage.

Cast a show. See 3 - Casting for the full process and Audition Form for the standard form.

Get through tech week. Tech Week Essentials is the survival guide. 6 - Technical Rehearsals is the phase walkthrough.

Onboard a new team member. Onboarding and Team Hiring is the process; Encore at a Glance is the orientation.

Run Launch Day (parent meeting). See Launch Day for the community welcome event and Parent Meeting Outline for the parent-meeting portion’s agenda.

Understand the org structure. Departments and Roles is the org chart. Production Hierarchy explains the within-a-show team structure.

Find financial information. Budget Management, Payment Structure, Finance Director.

Govern Encore. Board of Directors, Annual Board Meeting Schedule, Annual Planning Cycles, EFI Targets Framework.

Work on the tech stack. Tech Stack Overview is the inventory. Monthly Bookkeeping Workflow is the recurring rhythm. Mentor Portal is the custom team portal — see Portal Architecture and Portal Pipeline for how content flows from vault to portal.

Browse the Index

About Encore

• Departments and Roles
• Encore at a Glance
• Mike and Sully Principle
• Phone Free
• Ten Commandments
• This is Encore

Production · Guides

• Event Prep Notes
• Launch Day
• Parent Meeting Outline
• Phase Overviews
• PM and TD Collaboration
• Production Hierarchy

Production · Guides · Meeting Guides

• Production Meeting Guides

Production · Guides · Production Bible

• 0.0 - Production Bible
• 1 - Inception
• 2 - Pre-Production
• 3 - Casting
• 4 - Rehearsals
• 5 - Pre-Tech
• 6 - Technical Rehearsals
• 7 - Performance
• 8 - Post-Production
• Production Bible Checklist

Production · Guides · Reference

• Budget Management
• Drive Structure
• Payment Structure
• Production Folder Organization Guide
• Production Glossary
• Tech Week Essentials

Production · Guides · Show Bible

• 0.0 - Show Bible
• Encore Script Notation

Production · Programs · Junior Stages

• 0.0 - Junior Stages
• Camps
• Emerging Artist Shows
• Junior Shows

Production · Programs · Signature Stages

• 0.0 - Signature Stages
• Show with a Pro
• Signature Shows

Production · Roles · Creative Team

• Choreographer
• Choreographer Checklist
• Director
• Director Checklist
• Director Choreographer
• Music Supervisor Director

Production · Roles · Creative Team · Associates

• Acting - Associate Director Guides
• Choreographer - Associate Director
• Vocal - Associate Director

Production · Roles · Crew, Carps and Board Operators

• Scenic Artist
• Set Builder

Production · Roles · Design Team

• Costume Coordinator
• Costume Designer
• Light Designer
• Prop Designer
• Set Designer
• Sound Designer

Production · Roles · Production Team

• Apparel and Vinyl Production Coordinator
• Assistant Stage Manager
• Culture & Community Coordinator
• Producer
• Production Assistant
• Production Manager
• Production Stage Manager
• Programs Directors
• Stage Manager
• Technical Director

Production · Templates

• Audition Form
• Costume Tracking Sheet Template
• Creative Team Proposal Template
• Daily Call Report Template
• Encore Performer Contract Agreement Template
• Performance Report Template
• Prop Tracking Sheet Template
• Show Launch Template
• Show Start Protocol
• Template Library
• Template Youth Agreement
• Youth Tech Positions for Website

Production · Templates · Facilities Use Templates

• Facility Use Agreement Template

Education · Guides

• Activities, Games, and Endings
• Audition Prep
• Choreographer’s Guide
• Director’s Guide
• Music Supervisor’s Guide
• Rehearsal Culture
• Table Work

Education · Programs

• 0.0 - The Stages of Encore
• Aspire
• Page to Stage
• Sensory-Friendly Performances
• Youth in the Booth
• Youth Leadership Program

Education · Roles

• Director of Education

Education · Templates

• Youth Leadership Mentoring Program Invite TEMPLATE

Development · Roles

• Director of Development
• Grant Writer

Marketing · Guides

• Audience Engagement Tactics
• Marketing

Culture · Guides

• Flyer Distributors
• Front of House
• Volunteer Handbook
• Volunteer Integration

Culture · Roles

• Event Coordinator
• Production Historian
• Volunteer Coordinator

Culture · Volunteer Roles

• Parade Chaperone
• Set Building Assistance

Business and Finance

• Onboarding and Team Hiring

Business and Finance · Roles

• Box Office Manager
• Finance Director

Business and Finance · Governance

• Annual Board Meeting Schedule
• Annual Planning Cycles
• Board of Directors
• EFI Targets Framework
• EFI Targets Worksheet

Business and Finance · Tech Stack

• Mentor Portal
• Monthly Bookkeeping Workflow
• Tech Stack Overview

_Vault Guide

• Drive Organization Style Guide
• Style Guide

_Vault Guide · AI Rules

• Vault Conventions

_Vault Guide · Portal

• Portal Architecture
• Portal Go-Live Checklist
• Portal Pipeline

_Archive

• Drive Rename Punchlist
• Fix!!!!!! Google Drive Organization Guide
• Set Designer (archived)
• Vault Cleanup Punchlist
• Volunteer Coordinator (archived)

_Archive · 2026-05-11

• 6 - Transitions (folded into Director’s Guide, 2026-05-11)
• NEW Production Bible (pre-split, 2026-05-11)
• Stage Management Training (Condensed) - redundant with Stage Manager doc

_Archive · 2026-05-12

• Programs Directors - Old Junior version (pre-refined, 2026-05-12)

_Archive · Originals before 6 10 25

• Aspire Assistant Director
• Assistant Director
• Assistant Stage Manager (archived)
• Lighting Designer
• Lighting Operator
• Production Manager (archived)
• Props Designer
• Set Builder (archived)
• Sound Designer (archived)
• Sound Operator
• Stage Manager (archived)
• Wardrobe Team

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Status: Working · Last reviewed: 2026-05-13 · Owner: Rhett · 175 notes indexed.