Encore A–Z

Set Builder

5 min read

Set Builder

At a Glance

  • You build the world the show lives in. Translate the Set Designer’s vision into safe, functional, performance-ready scenery.
  • Your closest partners: Set Designer (design intent), Technical Director (build feasibility and crew), Production Manager (budget, timeline).
  • Key deliverables: completed set pieces installed safely, painted, and ready for tech.
  • Where you live in the process: Pre-Production through load-in; on call through Tech Week for adjustments and during the run for repairs.

Position Overview

The Set Builder constructs the scenic elements that bring the Set Designer and Director’s vision to life. The role focuses on the safe, functional, and timely construction of all set pieces — ensuring they are performance-ready and aligned with the storytelling.

The Set Builder works closely with the Technical Director, Set Designer, and Production Manager so that scenic elements are structurally sound, visually cohesive, and delivered within budget and timeline.

Key Responsibilities

Set Construction and Execution

  • Build and assemble all scenic elements based on approved designs.
  • Ensure all set pieces reflect the time period, setting, and atmosphere of the production.
  • Select appropriate materials and construction methods.
  • Guarantee structural integrity and safety of every build.

Collaboration

  • Work closely with the Set Designer on design intent and specifications.
  • Coordinate with the Technical Director on shop time, tools, and crew.
  • Communicate with the Production Manager on budget, timeline, and resources.
  • Ensure builds align with the overall artistic vision.

Budget and Resource Management

  • Stay within the allocated set construction budget.
  • Source cost-effective materials and solutions.
  • Flag any budget concerns or material delays promptly.

Technical Execution and Safety

  • Apply knowledge of stage construction techniques, rigging, and movement.
  • Follow safety protocols and best practices throughout the build.
  • Ensure all scenic elements are safe for performers and crew before they go on stage.

Qualifications

Essential

  • Strong technical and construction skills (carpentry, basic rigging, paint prep).
  • Comfort with power tools, ladders, and shop safety practices.
  • Ability to read technical drawings and build documents.
  • Reliability with deadlines and build schedules.

Preferred

  • Prior scenic carpentry or theatrical build experience.
  • Familiarity with the performance venue and its limitations.
  • Experience working alongside young artists in a shop or backstage environment.

Personal Qualities

  • Craftsmanship — pride in quality and attention to detail.
  • Problem-Solving — adapts to material constraints and design changes.
  • Collaboration — works as part of the build team, not in isolation.
  • Safety-First — never cuts corners on structural integrity or safe practice. See Safety Over Sequins in Ten Commandments.

Ongoing Knowledge and Oversight

  • Understand the performance space — its limitations and opportunities.
  • Maintain clear communication with the Production Manager and Set Designer.
  • Stay aware of timelines, deadlines, and production expectations.
  • Understand how scenic elements interact with other departments (lighting throw, sightlines, costume mobility, transitions).

Working Conditions

  • Commitment: Per production, scaled to the build’s complexity.
  • Schedule: Shop hours during Pre-Production and Pre-Tech; on-site for load-in and installation; on call through Tech Week.
  • Environment: Scene shop and performance venue. Exposure to power tools, paint, and construction materials.
  • Reports to: Technical Director.
  • Compensation: Per Encore’s build crew structure.

Success Measures

  • Set pieces built on schedule, on budget, and to safety spec.
  • A clean load-in with no surprises for the Technical Director or Stage Manager.
  • Set elements that hold up through the run with minimal repair needs.

By Phase

Inception

Welcome to the Encore fam! Be sure to complete your onboarding items below — we look forward to building an incredible show that builds life skills through stage skills for young artists.

Onboarding

  • Complete child safety training.
  • Submit background check.
  • Submit W-9.
  • Sign and return contract.
  • Complete onboarding process.

Initial Production Work

  • Light involvement. Review the show’s scenic scope when shared.
  • Attend the onboarding meeting with the full production team.

See 1 - Inception for the phase overview.

Pre-Production

  • Participate in production meetings as requested.
  • Review design plans, drawings, and build requirements.
  • Coordinate with the Production Manager and Set Designer on the build plan and material sourcing.
  • Align with the production schedule and key build milestones.

Casting

  • No direct involvement. Cast composition rarely changes the build, but stay aware of any large staging implications.

Rehearsals

  • Maintain a collaborative shop environment.
  • Continue communication with the production team.
  • Attend production meetings as requested.
  • Adjust builds or priorities as needed to support rehearsal progress.

Pre-Tech

  • Ensure all set pieces are built, tested for safety and functionality, and painted or prepped for scenic finishing.
  • Test moving or complex elements.
  • Communicate delays or concerns to the Production Manager and Technical Director immediately.

Designer Run. Attend with a clear understanding of scenic design and function. Evaluate how set elements support storytelling and staging. Identify and address issues before the move into the performance space. Participate in the post-run production meeting.

Dry Tech. Attend with the full design team. Support coordination of set moves, transitions, and integration with lighting and sound. Help identify and resolve logistical challenges before actors are present.

Technical Rehearsals

  • Install all scenic elements in the performance space.
  • Ensure all set pieces function safely and as designed.
  • Make adjustments and implement fixes as needed.
  • Take and execute notes from the production team.
  • Attend production meetings following rehearsals as scheduled.

Performance

  • Maintain the set as needed for safety, functionality, and visual consistency.
  • Address repairs or adjustments promptly.

Post-Production

  • Support strike — dismantle, return rented materials, store reusable pieces.

Status: Working · Portal: Team · Last reviewed: 2026-05-12 · Owner: Rhett

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