Prop Tracking Sheet Template
Used by the Stage Manager and Prop Designer to track every prop across the production: master list, scene-by-scene tracking, prop table layout, preshow checklist, and running crew assignments.
[SHOW TITLE]
Master Prop List
| Prop ID | Prop Name | Description | Status | Source | Return To | Notes |
|---|---|---|---|---|---|---|
| P001 | [Prop Name] | [Brief description] | [Acquired/Pending/In Production] | [Purchased/Borrowed/Rented/Built] | [Department/Person] | [Special handling/concerns] |
| P002 | [Prop Name] | [Brief description] | [Acquired/Pending/In Production] | [Purchased/Borrowed/Rented/Built] | [Department/Person] | [Special handling/concerns] |
| P003 | [Prop Name] | [Brief description] | [Acquired/Pending/In Production] | [Purchased/Borrowed/Rented/Built] | [Department/Person] | [Special handling/concerns] |
Prop Tracking by Scene
Act I
SCENE 1: [Scene Title/Location]
| Prop ID | Prop Name | Character | Preset Location | How It Enters | How It Exits | Notes |
|---|---|---|---|---|---|---|
| P001 | [Prop Name] | [Character] | [Location] | [Carried on/Preset on stage/etc.] | [Carried off/Set down/etc.] | [Special handling] |
| P002 | [Prop Name] | [Character] | [Location] | [Carried on/Preset on stage/etc.] | [Carried off/Set down/etc.] | [Special handling] |
SCENE 2: [Scene Title/Location]
| Prop ID | Prop Name | Character | Preset Location | How It Enters | How It Exits | Notes |
|---|---|---|---|---|---|---|
| P001 | [Prop Name] | [Character] | [Location] | [Carried on/Preset on stage/etc.] | [Carried off/Set down/etc.] | [Special handling] |
| P003 | [Prop Name] | [Character] | [Location] | [Carried on/Preset on stage/etc.] | [Carried off/Set down/etc.] | [Special handling] |
Act Ii
SCENE 1: [Scene Title/Location]
| Prop ID | Prop Name | Character | Preset Location | How It Enters | How It Exits | Notes |
|---|---|---|---|---|---|---|
| P002 | [Prop Name] | [Character] | [Location] | [Carried on/Preset on stage/etc.] | [Carried off/Set down/etc.] | [Special handling] |
| P003 | [Prop Name] | [Character] | [Location] | [Carried on/Preset on stage/etc.] | [Carried off/Set down/etc.] | [Special handling] |
Prop Table Layout
Stage Right Table
-
[Prop ID] [Prop Name] - [Scene(s) Used]
-
[Prop ID] [Prop Name] - [Scene(s) Used]
Stage Left Table
-
[Prop ID] [Prop Name] - [Scene(s) Used]
-
[Prop ID] [Prop Name] - [Scene(s) Used]
Backstage Table
-
[Prop ID] [Prop Name] - [Scene(s) Used]
-
[Prop ID] [Prop Name] - [Scene(s) Used]
Special Handling Requirements
| Prop ID | Prop Name | Special Requirements |
|---|---|---|
| P002 | [Prop Name] | [Breakaway/Consumable/Fragile/etc.] |
| P003 | [Prop Name] | [Requires preset check/Needs batteries/etc.] |
Prop Preshow Checklist
| ✓ | Prop ID | Prop Name | Location | Checked By |
|---|---|---|---|---|
| □ | P001 | [Prop Name] | [Location] | __________ |
| □ | P002 | [Prop Name] | [Location] | __________ |
| □ | P003 | [Prop Name] | [Location] | __________ |
Prop Running Crew Assignments
| Crew Member | Responsibility |
|---|---|
| [Name] | [Description of responsibility] |
| [Name] | [Description of responsibility] |
Notes:
-
All consumable props must be restocked by [time/day]
-
Report any damaged props to Stage Management immediately
-
All borrowed/rented props must be treated with extra care
Related
Status: Working · Portal: Team · Last reviewed: 2026-05-11 · Owner: Rhett