Costume Tracking Sheet Template
Used by the Costume Designer and Stage Manager to track costume plot, quick changes, maintenance, presets by location, accessories, and crew assignments.
[SHOW TITLE, YEAR] for Encore
Cast Costume Plot
[character Name] - [actor Name]
| Scene | Costume Pieces | Notes |
|---|---|---|
| Act I, Scene 1 | • [Costume piece 1] • [Costume piece 2] • [Costume piece 3] | [Special notes] |
| Act I, Scene 2 | • [Costume piece 1] • [Costume piece 4] • [Costume piece 5] | [Special notes] |
| Act II, Scene 1 | • [Costume piece 6] • [Costume piece 7] | [Special notes] |
[character Name] - [actor Name]
| Scene | Costume Pieces | Notes |
|---|---|---|
| Act I, Scene 1 | • [Costume piece 1] • [Costume piece 2] | [Special notes] |
| Act I, Scene 3 | • [Costume piece 3] • [Costume piece 4] | [Special notes] |
Quick Change Tracking
| Actor | From Scene | To Scene | From Costume | To Costume | Time Available | Location | Dresser | Notes |
|---|---|---|---|---|---|---|---|---|
| [Name] | Act I, Sc 2 | Act I, Sc 3 | [Brief description] | [Brief description] | [Time] | [Location] | [Name] | [Special notes] |
| [Name] | Act II, Sc 1 | Act II, Sc 2 | [Brief description] | [Brief description] | [Time] | [Location] | [Name] | [Special notes] |
Costume Maintenance Notes
| Costume Item | Actor | Maintenance Required | Frequency | By Whom | Notes |
|---|---|---|---|---|---|
| [Item] | [Name] | [Launder/Press/Repair] | [Daily/Weekly/As needed] | [Position] | [Special requirements] |
| [Item] | [Name] | [Launder/Press/Repair] | [Daily/Weekly/As needed] | [Position] | [Special requirements] |
Costume Presets by Location
Dressing Room a
-
[Actor]: [Items to be preset]
-
[Actor]: [Items to be preset]
Dressing Room B
-
[Actor]: [Items to be preset]
-
[Actor]: [Items to be preset]
Quick Change Booth 1
-
[Actor]: [Items to be preset]
-
[Actor]: [Items to be preset]
Quick Change Booth 2
-
[Actor]: [Items to be preset]
-
[Actor]: [Items to be preset]
Accessories Tracking
| Item | Actor | Scenes Worn | Storage Location | Notes |
|---|---|---|---|---|
| [Item] | [Name] | [Scenes] | [Location] | [Notes] |
| [Item] | [Name] | [Scenes] | [Location] | [Notes] |
Costume Crew Assignments
| Crew Member | Pre-Show Responsibility | During Show Responsibility | Post-Show Responsibility |
|---|---|---|---|
| [Name] | [Tasks] | [Tasks] | [Tasks] |
| [Name] | [Tasks] | [Tasks] | [Tasks] |
Costume Preshow Checklist
| ✓ | Task | Responsible Person | Notes |
|---|---|---|---|
| □ | Check all quick change areas | __________ | __________ |
| □ | Steam necessary costume pieces | __________ | __________ |
| □ | Set up accessory table | __________ | __________ |
| □ | Check costume repairs | __________ | __________ |
| □ | Preset all costume items | __________ | __________ |
Special Considerations
-
[Notes about delicate fabrics]
-
[Notes about costume tricks/special effects]
-
[Notes about costume pieces that require special handling]
-
[Allergies or sensitivities to be aware of]
Notes:
-
All costume issues should be reported to Stage Management immediately
-
Costume pieces should never leave the theater without approval
-
Young artists should be reminded not to eat or drink (except water) in costume
Related
Status: Working · Portal: Team · Last reviewed: 2026-05-11 · Owner: Rhett