Post-Production
Active Roles
The following roles are most active in this phase. Each role’s specific tasks live in their own doc’s By Phase section, and the orientation paragraph for each role × phase lives in Phase Overviews.
Production Manager · Director · Producer · Stage Manager · Assistant Stage Manager · Technical Director · Set Builder · Set Designer · Costume Designer · Costume Coordinator · Light Designer · Sound Designer · Prop Designer
The Post Mortem Meeting
Meeting Opening
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Welcome and attendance
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Appreciation: “Thank you everyone for your contributions to this production”
Current Phase Review
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Update on strike completion
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Update on rentals and returns status
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Update on budget closeout progress
Next Milestone Focus
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Confirm production documentation completion deadline
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Establish final budget report due date (refer to Budget Management Guide for specific reporting requirements)
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Set archive completion timeline
Department Check-ins
Production Manager
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Update on strike issues requiring attention
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Update on equipment return status
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Update on department budget submission status
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Update on archiving plan
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Update on educational goal achievement
Stage Manager
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Update on performance report compilation
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Update on production documentation organization
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Update on borrowed item returns
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Update on prompt book archiving
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Update on young artist feedback received
Director
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Update on overall production evaluation
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Update on production team feedback
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Update on lessons for future productions
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Update on observed educational outcomes
Technical Director/Crew
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Update on set strike process
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Update on venue restoration status
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Update on reusable material inventory
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Update on technical training outcomes
Design Teams
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Update on strike participation issues
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Update on design archiving status
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Update on final budget reporting
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Update on design process reflection
Closing Items
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Final action items
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Lessons learned discussion
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Celebration of successes
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Thank you and farewell
Important: These meeting guides are designed to be adapted based on the specific needs of each production. Not every question will be relevant for every meeting, and additional topics may need to be added depending on the unique challenges of each show.
Google Drive Template
Related
Status: Working · Portal: Team · Last reviewed: 2026-05-11 · Owner: Rhett