Encore A–Z

Encore Performer Contract Agreement Template

8 min read

Encore Performer Contract Agreement Template

Contract and Expectations

We are so excited to have you working with us for this production of ____________________. To ensure a smooth process, we want to make you aware of the following:

Rehearsals and Performances

  • Rehearsal Schedule:

    • Start Date: [Start Date]

    • Days: [Days of the Week]

    • Times: [Rehearsal Times]

    • Location(s) [Rehearsal Location]

  • Performance Schedule:

    • Dates: [Performance Dates]

    • Times: [Rehearsal Times]

    • Location: [Performance Venue]

  • Attendance: Performers are required to attend all scheduled rehearsals and performances. Conflicts must be provided at auditions. Any additional conflicts must be communicated with the stage manager and will be approved on a case by case basis. Conflicts provided after auditions may result in recasting.

    • Performers need to sign in at the beginning of all rehearsals and call times, and sign out at the end prior to leaving.

    • Cast members are not allowed to miss more than 2 days of rehearsal unless otherwise approved by the production team.

    • Parents are asked to not attend any rehearsal because it can be distracting for the performers.

  • Punctuality:

    • Performers must arrive on time for all rehearsals and performances.

  • Lateness or absence without prior notice may result in removal from the show.

  • If you will be late or have to miss a rehearsal on an emergency basis only, please DM the Stage Manager ASAP.

  • Drop off and Pick Up: Rehearsals are at the [Electric Theater] unless we notify you otherwise. Please park across the street from the front of the Electric Theater, walk on the cross walk to the entrance of the Art Gallery, [your child will be picked up from a member of the Production staff.] Pick up will be done in the same manner only in reverse. Please DO NOT pull up in your car in front of the theater to drop your child off.

  • Expectations at rehearsals:

    • ALL cast members must stay in designated rehearsal areas at all times. PLEASE, NO wandering around the building.

    • Electronics: Phones are only allowed to be used at the breaks and after rehearsal is over. No other electronics are permitted at rehearsal other than a phone.

    • Students may not deface or vandalize the facilities in any way. Vandalism will result in suspension from the camp and additional fees to cover the damages. There will be props and set pieces from other shows. Children will not be able to touch any of these items.

    • MEDICATION**:** Students may not bring any medication to the rehearsal unless they have a written note from their parents and or legal guardian including Tylenol or Aspirin. All medication (both prescription and non-prescription) must be in its original packaging. It is understood that students and not the production team, are required to remember when they need to take their medication. It is understood that the production staff is NOT responsible for administering any medication of any type. It is understood that any severe allergies or other medical conditions must be fully disclosed BEFORE the child begins the rehearsal process.

  • Homework: Students will have some homework for the show, including memorizing lines and songs, rehearsing their dances, researching their character, etc. Work with your child to create a schedule so they have time to finish both their school homework and their homework from the musical.

Flexibility: Please remember that a musical is a living, breathing entity. Things don’t always go exactly as planned, so changes to the plan will most likely be made throughout the rehearsal process. We promise to give you as much advance notice as possible on all changes that arise.

Respect and Professionalism:

  • Encore thrives on the positive atmosphere and camaraderie amongst the cast and crew.

  • Performers must uphold respect and professionalism towards fellow cast members, staff, and crew at all times, abiding by [Encore’s Performer Code of Conduct.] See below

  • Any form of disrespect, bullying, or unprofessional behavior will not be tolerated and may result in removal from the production.

Costume and Dress Code Requirements:

  • Performers are responsible for providing specific costume items, including underclothing and shoes, as instructed by the costume department. Our dressing room is coed and underclothing MUST be worn at all times. Outer clothing must be worn at all times when not in costume.

    • Items performers need to provide usually includes:

      • Girls: black jazz shoes, nude leo and dance shorts

      • Boys: black jazz shoes, white tank or tshirt and form fitting shorts.

  • All provided items must be appropriate for the performance and meet the costume requirements.

Harassment: Here at Encore we take sexual harassment very seriously. Any sexual comments or any touching or behavior of a sexual nature is not allowed and should immediately be reported to the Executive Director. If there is anything happening that is making you uncomfortable, please talk to the Executive Director or Stage Manager immediately.

Parent/Guardian Responsibilities:

  • Ensure that the performer adheres to all the above commitments and expectations.

  • Provide support and encouragement to the performer throughout the production process.

  • Volunteer for a minimum of 2 hours to help the production process run smoothly.

    • Encore is a non-profit organization that functions on the donations and volunteer efforts of the community. In order to run efficiently, we need the support of parents/guardians to help the programs to run smoothly. Below is a list of opportunities for volunteering. Please check any that you are willing to participate in and we will be in contact with you.

Payment:

  • Amount Due: $[Amount]

  • Payment Due Date: Payment must be made no later than the end of the first week of rehearsals.

  • Payment Method: [Specify payment method, e.g., cash, check, online payment]

I have read the Encore [current show] contract and expectations and agree to follow them:

Child’s Name and Birth Date:

Parent’s Name:

Allergies:

Medications:

Medical Conditions/Behavior Issues:

Mother (or Guardian’s) Cell Phone:

Father (or Guardian’s) Cell Phone:

Current Address:

Best email to reach you:

Emergency Contact Cell Phone (other than Parents) with relationship

Other than Parents, who may pick child up:

Signatures:

**Encore Representative: **Name: ______________________ Signature: __________________ Date: ______________________

**Performer: **Name: ______________________ Signature: __________________ Date: ______________________

**Parent/Guardian: **Name: ______________________ Signature: __________________ Date: ______________________

This part is in process

Pillars of Respect and Professionalism

At Encore, we strive to provide the most positive experience possible. In order to obtain that, we ask that all who participate in our productions adhere to the following guidelines:

At Encore we:

  1. Do hard things: We strive to challenge ourselves and do our best. We recognize that everyone here is here to learn and grow, including ourselves. Sometimes that means stretching our abilities and doing things that may seem hard.

  1. Respect each other and ourselves: We facilitate a professional environment. That means we have to respect each other and ourselves.

  • We compliment each other, build each other up, speak and act positively about others and refrain from any activities that could bring another participant down or cause someone to want to end their participation with Encore. We also respect each other’s feelings and emotions.

  • We also respect ourselves enough to talk positively about ourselves and give grace when mistakes are made.

  • We also respect all members of the cast, crew and staff by listening attentively, showing good manners and communicating in respectful manners.

  1. Are dedicated: All participants strive to make the production a priority and come to rehearsals and performances with the mentality of hard work and dedication. While at rehearsals and performances, our minds are present and focused on what is going on and expected. Assignments are taken seriously and prepared for when asked.

  2. Have Fun: At Encore, we have fun. This is meant to be a fun and enjoyable experience for all involved. There are hard times through every production, but through that, we can still have a good time and build lasting friendships and relationships.

  3. Value Growth: Nothing ever changes if nothing changes. We strive for growth in everyone who participates with Encore, young and old. It is important to push ourselves and help ourselves to grow in ways that we might not have seen possible. We also make room for others to grow by allowing a space where mistakes can be made, and fixed.

  4. Work as a team: We want everyone to be a team player. Everyone has an important role to play, and every role, large and small, is critical to the team’s success. No one is more or less important to the success of the production than anyone else.

  5. Have integrity: Be honest, trustworthy, trust and be trusted, and demonstrate strong moral principles. This will help to create the respect and build the relationships that make Encore and productions successful.

  6. Are Professional: This means that the way we present ourselves is always in a professional and becoming way. We speak with respect, and refrain from any vulgar language or language not appropriate for a professional setting. This includes written and verbal language. We act with respect, never doing anything that excludes, puts down or hurts another person or persons. We are prompt and present to all rehearsals and performances unless excused beforehand.

Status: Working · Portal: Internal · Last reviewed: 2026-05-11 · Owner: Rhett

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